How can I scan multiple pages into a single PDF?

How could I scan multiple pages into a single PDF on the Mac? This is for document archival (mostly invoices and receipts). Ideally, the results should be somewhat searchable (but manually giving it proper filenames and putting it into appropriate folders will do for now).

231k 71 71 gold badges 622 622 silver badges 603 603 bronze badges asked Jan 9, 2010 at 5:54 3,395 8 8 gold badges 40 40 silver badges 52 52 bronze badges

13 Answers 13

Image Capture does this. There's a tickbox when you've selected PDF as the output. I don't have a scanner on this system, but we use it every day at work.

231k 71 71 gold badges 622 622 silver badges 603 603 bronze badges answered Jan 9, 2010 at 19:39 Cameron Conner Cameron Conner 659 4 4 silver badges 5 5 bronze badges

I do not seem to have that checkbox. Only "detect separate items" (which I think is the opposite, multiple files from one page) and "color restoration".

Commented Jan 10, 2010 at 1:09 I just tried it. I think it may only show up when you're using an auto document feeder. My bad. Commented Jan 10, 2010 at 3:42

I just tried that, but still get two jpeg files instead of one pdf. This has been working earlier, I suppose that Apple broke the program with a bad update. The "Scan" button is also grayed out if "Show details" mode, but not in "Hide details" mode. "It just works", please allow me to laugh.

Commented Dec 20, 2012 at 7:58

I needed to unclick the box "Use Custom Size". That made the "Scan" button available even in "Show details" mode, and did combine the scans to a single pdf.

Commented Dec 20, 2012 at 8:01 Wow, that is super hidden. Thank you very much Commented Jan 22, 2013 at 7:45

Here's a solution that will work even if your scanner produces JPEGs:

  1. Scan all pages as separate JPEG images
  2. Open all JPEGs at once in Preview (Select all, right-click, Open with … » Preview)
  3. Select all images in the right hand navigation pane in Preview (select any one; Cmd A – you can also change their order here if needed)
  4. From the File menu, select Print Selected Pages.
  5. Within the Print dialog, select the PDF button at the lower left
  6. Select Save As PDF.

When you enter the name you'd like to save as, Preview will create a multi-page PDF containing all the separate scans as individual pages in the order they appeared in on the navigation pane. No extra software required.

231k 71 71 gold badges 622 622 silver badges 603 603 bronze badges answered May 20, 2011 at 20:31 351 3 3 silver badges 3 3 bronze badges

In recent versions (10.8), Preview will let you scan directly into a combined document. There is a checkbox now for this in the Scan dialog. superuser.com/a/544836/4577

Commented Feb 1, 2013 at 3:02

Wow as a new apple user I have to say this really sucks. My HP all-in-one worked seamlessly (with HPLIP) on my Linux machine & could scan multiple documents to one file without issue. I drop 2k on a Mac and now I have to follow a 6 step procedure for the same result? Sad when Ubuntu beats Mac UX by a mile as it does in this situation. Ubuntu is free, what's Apple's excuse? :(

Commented Mar 27, 2015 at 20:57 @sequoiamcdowell : none, they failed on that one Commented May 5, 2015 at 11:52 trying to select all and exporting as PDF saves only the first! Gosh. Commented Mar 25, 2016 at 10:32

Anyway, on the first try I was not able to tame the Scan dialog (it may depend on the driver for my HP scanner, though), and had to resort to the step-by-step instructions of this answer (any attempt to take a shortcut was a miss). On the second try I was able to follow the advice by @Thilo. But had to find out the hard way that adding a page to a PDF document GOES BY THE NAME. I had to develop the habit of garbling the name as soon as I was done with one document.

Commented Mar 30, 2016 at 19:26

As of OS X 10.8, Preview can also do it. Follow these steps:

  1. Select "File" > "Import from Scanner".
  2. A dialog will open, with an overview of the document to be scanned.
  3. In that dialog, in the "Format" menu, select "PDF". If you do not see this dropdown, it's because you have to click on the "show details" button.
  4. Below will then appear the checkbox "Combine into single document". Check it.

Note: do NOT miss the 3rd step. If you don't select "PDF" as the format, the "Combine into single document" checkbox will NOT appear.

Scan a document of several pages as a PDF using Preview on Mac

159 1 1 gold badge 2 2 silver badges 9 9 bronze badges answered Feb 1, 2013 at 2:53 3,395 8 8 gold badges 40 40 silver badges 52 52 bronze badges still working on OS X Yosemite 10.10.2 , thanks Thilo :) Commented May 5, 2015 at 11:50

Doesn't seem to work for me :( I can scan from printer dialog but menu option is disabled in preview.

Commented Feb 15, 2016 at 22:47

After picking Import from Scanner, if you don't see the options for Format and Combine. click the Details button on the lower right. After scanning the pages, select File > Save to create a multipage PDF. Another approach (as noted in gibbosf's answer) is Preview > Print and selecting the PDF option in the print dialog.

Commented Sep 1, 2022 at 3:11

I recently bought a Fujitsu Scansnap (S1500M) for my MacBook Pro. I'm very happy with the solution, the scanner is fast and scans multiple pages (double side in one step). I use it for scanning all my incoming mail, invoices and receipts.

It's bundled with ScanSnap Manager which creates a variety of output formats: "scan to folder" (multi-page of searchable PDFs), "scan to email", "scan to iPhoto" etc.

The package also contains Adobe Acrobat if you want to edit or fine-tune your PDF file.

answered Jan 9, 2010 at 9:46 15.9k 8 8 gold badges 57 57 silver badges 73 73 bronze badges
  1. Get your scanner all set up, using whatever drivers you need. (This can sometimes be a bear on OSX. If your scanner manufacturer doesn't provide a driver, check out the SANE project; they may have something for you)
  2. Download and install CombinePDF, a really fantastic little tool that I've found handy on many occasions
  3. Connect your scanner to your Mac and fire up ImageCapture
  4. In the toolbar to the right, click on the dropdown next to "Automatic Tasks"
  5. Click on "Other. "
  6. Browse to wherever CombinePDF is installed, select it and click "Open"
  7. Now insert your document into the scanner and click Scan
  8. As each page is scanned, its file will be dumped into CombinePDF. So this works for multi-page documents, too -- each page will appear as a filename in CombinePDF
  9. When all of your pages are scanned in, click on "Merge PDF. " in CombinePDF
  10. Select a location for the final PDF and give it a name, then click on OK
  11. Your PDF will be created!
answered Jan 9, 2010 at 6:32 14.8k 2 2 gold badges 36 36 silver badges 44 44 bronze badges CombinePDF is not freeware, though. A personal use license is 20 EUR. Commented Jan 9, 2010 at 10:06

Have you considered an Automator workflow? It comes with a "Combine PDF pages" action, as well as renaming ones.

answered Jan 9, 2010 at 16:56 2,272 19 19 silver badges 17 17 bronze badges

OfficeDrop is good for this. I've been using it for a while on Windows, and it works nicely. Unfortunately, while the Windows version is free the Mac version costs $20.

answered Dec 21, 2011 at 17:38 Kevin Dente Kevin Dente 1,053 3 3 gold badges 11 11 silver badges 20 20 bronze badges

Purchase Adobe Acrobat Pro.

Select Create PDF .

Select From Scanner .

When the prompt appears, select Scan Page 2 after putting page 2 into the scanner.

Repeat for the rest of the pages in that document, repeat entire instructions for the next document.

answered Feb 1, 2013 at 2:59 5,240 3 3 gold badges 23 23 silver badges 30 30 bronze badges

I use www.docapi.net, the online web scan to PDF software. It allows you to save, send via e-mail and upload to Dropbox, Google Drive, Skydrive.

Mac OS X is supported from 10.4

3,963 2 2 gold badges 25 25 silver badges 40 40 bronze badges answered Mar 26, 2013 at 13:48

BcScan is hyper minimal PDF scanning program for OSX I just wrote because I couldn't find anything else that I liked.

BcScan is bare bones, like a copy machine. You put the App in your dock and click the Icon. It starts black-and-white scanning immediately and opens the scan in preview. Leave preview open to add more pages, or close preview to start a new PDF. The PDFs go on the desktop and the file size per page is < 100k.

BcScan requires you to install the SANE drivers, which, unfortunatelly, come as four different DMGs. I'm sorry, that's only way to get the SANE drivers for mac, but at least I made the version selection automatic, so you can just click-open-install each file and will get the right version.

As a reward for your installing efforts, you get support for older scanners and scanning seems to be a lot speedier as well (YMMV), and you won't need to spend 50 bucks or waste time doing preview scans or converting colors and formats.

  1. Install libusb
  2. Install sane-backends
  3. Install SANE-Preference-Pane
  4. Install TWAIN-SANE-Interface
  5. Install BcScan