If you have already applied for admission to a school and paid fees for it, but later decide to transfer to another school, you can request a refund from the previous school’s administration and inform them of your desire not to be admitted. This can be accomplished by the student or his/her parents by submitting a fee refund application. Let us look at how to write a fee refund application and a few sample letters.
A fee refund application letter is a formal document in which you request a fee refund from the university or college to which you applied. It’s usually written after you’ve already paid the application fees and realize you won’t be able to attend the school. You must submit a fee refund application to your school’s principal, informing him or her of the problem. You can get a refund after the principal approves it.
To write an application for a refund of your paid fees, you must use the same formal letter format that we use for other official letters.
Subject: Request Application for Refund of the Admission Fees
Body of the Letter: Mention the specifics and reasons for the fee refund.
College of Engineering
Subject: Request Application for Refund of the Admission Fees
I had applied for the IT Engineering course in your reputed college. My name is Sakshi Malik and my application number is 114728. I had also paid the first year’s fees of Rs. 1,52,000/- with transaction ID XXXXXXXX. But now that I’ve been accepted at VJTI in Mumbai, I’d like to drop out of this course and enroll at VJTI. I am sorry for all the trouble I have caused, but it is of utmost importance to me for accepting this enrollment offer from the other college.
As a result, I respectfully request that you cancel my enrollment and refund the application fee to State Bank of India account number XXXXXXXXXXXXX I hope you understand my situation and will refund my fee. In this regard, I will be grateful to you.
Email ID: sakshi.malik@gmail.com
Orchid International School
15 th June 2022
Subject: Request Application for Refund of the Admission Fees
With due respect, I would like to bring to your attention that my name is Amit Patel, and I am Sahil Patel’s father. For the coming school year, my son will be in class 8th, division B at your renowned school. I have already paid the full year fee for 8th grade. However, due to personal issues, our family must relocate out of state. Since my son can no longer continue his education here, I’d appreciate it if you could approve a fee refund. The transaction reference receipt number is XXXXXXX.
Please consider it as a gentle reminder and kindly arrange the refund at the earliest. I am providing my bank details again for your kind reference:
Account Number: _______________
Bank Name: _______________
Name of the Account Holder: _____________
Delhi Public School
Sector – 5, Road 2
Subject: Application for Refund of the Admission Fees due to COVID-19
I am Ramesh Gaitonde, the father of Vijay Gaitonde, who is in class 5 in section A and has an admission number of XXXX. I’d like to cancel my child’s admission because of the lockdown imposed as a result of the COVID-19 outbreak. Because he is already enrolled in online classes through K12 home school, and the lockdown has been reinstated across the country, there are fewer chances of schools reopening. As a result, I would like to request that you cancel his admission and refund Rs. 25,000 to account number XXXXXXXXXXXXXX.
For your convenience, I have attached the payment receipt to this letter. I will be grateful for your consideration.
(Attach Fee Payment Receipt)
Q1. What is a fee refund application?
Answer. A fee refund application letter is a formal document in which you request a fee refund from the university or college to which you applied. It’s usually written after you’ve already paid the application fees and realize you won’t be able to attend the school. This can be accomplished by the student or his/her parents by submitting a fee refund application to the principal/dean of the institution.
Q2. Can I get a refund in the middle of the academic year?
Answer. Colleges will not refund fees in the middle of the academic year, but if you want to change colleges, you can get your original certificates by paying any remaining fees.
Q3. How do I go about requesting a fee refund?
Answer. You can apply for a fee refund using the same formal letter format that we use when writing any application to the Principal. You can write the application mentioning your child’s details, payment details, account details, reason for fee refund, and so on.
